From idea to a
complete action plan in just a few minutes.
Stakeholders. Compliance. Phases. Tasks. Budget. Describe your project — PathHub AI catches what you'd otherwise miss and hands you a plan you can run with right away.
Tools manage Tools should think with you.
Trello, Asana & co. show you what you've typed in. PathHub AI tells you what you missed — before it gets expensive.
You're working against blind spots.
- Stakeholders get forgotten — until they block the project.
- GDPR, works council, ISO — surfaces too late.
- Tasks set by instinct, not by plan — no phases, no order.
- Budget based on rough guesses — and it's never enough.
- Status reports, updates, memos — written by hand every week.
The AI thinks with you — you decide.
- Stakeholders detected automatically — including the unwelcome ones.
- GDPR, ISO 27001 & 93+ regulations on the plan from day one.
- Phases, tasks & dependencies — from your single sentence.
- Budget breakdowns with realistic ranges.
- AI agents handle status reports & memos at the press of a button.
Six features. One plan
that actually holds.
Not 10 tabs, not 5 tools. One platform that builds, runs and watches your plan.
Type one sentence — full plan in a few minutes.
Describe your project in natural language. The AI detects stakeholders, compliance, phases, tasks and budget — and delivers a plan you can run with immediately.
- Natural language input
- Complete plan in a few minutes
- Fully editable & shareable
The right people — auto-detected.
CEO, works council, IT security, procurement: the AI knows who needs to be involved in your initiative — with roles, departments and influence rating.
- Automatic stakeholder detection
- Influence rating (High/Medium/Low)
- Including department, role and outreach suggestion
93+ regulations — automatically checked.
GDPR, ISO 27001, works council law, occupational safety, accessibility, supply chain: the AI knows which rules apply to your project — and maps them to the right phase.
- Mandatory vs. recommended requirements separated
- Phase mapping with assignees
- Library with EU focus
Board view for the entire execution.
Phases as columns, tasks as cards — with assignees, time estimates and status. If you prefer Timeline or Gantt: one click, done. Move a phase and all dependent tasks recalculate automatically.
- Board, Timeline and Gantt view
- 4 nested task levels
- Status, assignee & estimate per task
From AI estimate to line item with cent precision.
Planned / Actual / Remaining in real time. Line items with unit, quantity and unit price — grouped by category, with utilization bar and variance column.
- AI-generated line items, manually editable
- Actual vs. Plan colour-coded
- Excel and PDF export incl. calculations
| CATEGORY | PLANNED | ACTUAL | VARIANCE | SHARE | USE |
|---|---|---|---|---|---|
| Externe Rechtsberatung & Compliance | 46.250 € | 8.500 € | +37.750 € | 25% | Legal advice works agreement (50h @ 250€) |
| IT-Sicherheitsaudit & Technikkonzept | 37.000 € | 0 € | +37.000 € | 20% | Externes IT-Audit, Technikkonzept-Entwicklung |
| Schulungen & Change Management | 55.500 € | 0 € | +55.500 € | 30% | 10 Führungskräfte-Workshops, E-Learning |
| Pilot-Ausstattung & Lizenzkosten | 27.750 € | 0 € | +27.750 € | 15% | 50 Laptops, Dockingstations, VPN-Lizenzen |
| Puffer & Reserve | 18.500 € | 0 € | +18.500 € | 10% | Unvorhergesehene Aufwände, Risikoreserve |
| Total | 185.000 € | 8.500 € | +176.500 € | 100% |
Catch risks before they escalate.
The AI identifies project risks from your description, industry and stakeholder context — and proposes concrete mitigations right away.
- Probability & impact rated
- Mitigations pre-drafted
- Risk heatmap as interactive tool
One-shot actions instead of prompt engineering.
12 predefined agents in 4 categories — status report, week plan, requirements doc, risk scan — plus your own agents via free-text prompt. One click, done.
- 12 predefined + custom agents
- Full project context (RAG)
- Persistent history, last 30 runs
Summary: Phase 3 (pilot) on track. 5 of 7 tasks complete, 2 blockers identified.
Highlights: Works agreement signed (24.05), VPN rollout for pilot group complete (Laura Schmidt).
Blockers: External IT audit delayed by 1 week (vendor availability). Pilot group feedback documentation still pending.
Next milestones: W23 — pilot evaluation workshop, scale-up decision in steering committee…
Leaves your workspace — in any format.
If your team works in Trello, Asana or Jira, PathHub exports the entire plan with one click. For stakeholders: PDF, Markdown and Excel.
- Trello, Asana, Monday, Jira as CSV/JSON
- PDF, Excel, Markdown for stakeholders
- Complete — phases, tasks, budget, risks
Smart Planning + Full-Featured Project Management
Trello, Asana & Co. only manage what you enter yourself. PathHub AI shows you what you really need to do – and includes the PM tools.
AI Analysis
Stakeholders, compliance, risks & budget – all automatically from your description.
Learn more →Full-Featured PM
Track tasks, monitor budgets, set milestones – or export to Trello & Co.
Understand phases →11 AI Tools
RACI, SWOT, Gantt, Stakeholder Map – professional matrices from your project data.
Discover tools →You decide how to continue. Manage your project here – or export to Trello, Asana, Jira, Monday.com.
AI assistant & recommendations — right inside your workflow.
Ask the AI anything. Get your project status with concrete action recommendations — not just data, but decisions.
- Prep Phase 4 kickoff · Mon
- GDPR review with DPO · Wed
- Steering presentation · Fri
What Do Companies Use PathHub AI For?
For any initiative where you can't afford to forget anything – from IT projects to compliance initiatives.
- Software Development & Releases
- Cloud Migrations
- ERP/CRM Implementations
- Security & Compliance Projects
- Infrastructure Upgrades
- Campaign Planning & Launch
- Website Relaunch
- Event Management
- Lead Generation Initiatives
- Brand Development
- Process Optimization
- Quality Management
- Supply Chain Optimization
- Product Launches
- Site Expansions
- Recruiting Campaigns
- Onboarding Programs
- Change Management
- Training Initiatives
- Compliance Training
- Business Strategy Development
- Market Entry Strategies
- Digitalization Roadmaps
- Mergers & Acquisitions
- Investment Decisions
- Product Development
- Innovation Workshops
- R&D Projects
- Prototyping & Testing
- Patent Applications
3 Steps to a Complete Action Plan
Describe your initiative – the AI detects everything you need.
Set Up Your Workspace Once
Industry, size, typical stakeholders, compliance requirements – enter once, then the AI considers it automatically for every initiative.
 Erster Schritt Unternehmen einrichten.webp?v=20260223)
Describe Your Initiative in One Sentence
"We want to implement a CRM" or "Conduct a new data protection audit" – the AI automatically detects stakeholders, compliance, and dependencies.
 Neuer ActionPath Schritt.webp?v=20260223)
Manage Your Project – Here or Export
Use our full-featured PM: track tasks, budget, milestones. Or export to Trello, Asana, Jira – you decide.
 ActionPath Detailsicht - Übersicht.webp?v=20260223)
Works with your tool stack
10+ tools directly connected, 6,000+ more via Zapier – PathHub AI fits seamlessly into your existing workflow.
Google Workspace
SSO login + Drive sync for documents and calendar
Slack
Status updates and notifications directly in your channel
Microsoft 365 Soon
SSO with Microsoft account + Teams notifications
Trello
1-click export: phases become lists, tasks become cards
Asana
CSV export with sections, tasks and assignees
Jira
Issue import: epics = phases, stories = tasks
Zapier Soon
Connect 6,000+ apps — Notion, Monday, HubSpot, Airtable and more
Excel & CSV
Full plan including budget, timeline and stakeholders
Master PathHub AI and AI project management
Two curated knowledge hubs with 30+ articles, templates, and real-world use cases.
Three Project Traps PathHub Prevents
Typical scenarios from everyday project work – from solo entrepreneurs to mid-sized companies.
"In our last IT project, we forgot the works council – 3 months delay. With PathHub AI, that wouldn't have happened. The AI immediately recognized that we needed to involve them."
"The AI immediately recognized that our initiative requires a GDPR impact assessment – we would have only noticed during the audit. Now compliance is planned in from the start."
"We originally wanted to export to Trello – but the project management in PathHub AI is so good that we track everything here. Tasks, budget, milestones – all in one place."
How much does PathHub AI save you?
Set three values — see instantly how much time and money you save. Based on typical project workloads.
- Initial project planning8 h
- Stakeholders & compliance4 h
- Status reports via AI agent12 h
- Documents (specs, memos)6 h
- Team coordination1.5 h / person / week
Answers, before you ask.
What new users want to know — straight to the point.
What does PathHub AI cost?
The Free plan is forever free: 1 path, 1 workspace, 5 AI requests per month — no credit card required. Pro starts at €19/month (5 paths, up to 3 members, 50 AI requests). Max at €49/month (50 paths, up to 10 members, 500 AI requests, AI recommendations, PDF+Excel export). All plans in detail →
Where is my data stored? Is this GDPR-compliant?
Hosted 100% in the EU (Hetzner Frankfurt) — GDPR-compliant and free of US cloud providers. We do not use your project data for training and never sell it. Privacy policy →
Which AI does PathHub AI use under the hood?
PathHub is model-agnostic: we use Claude (Anthropic) for structured reasoning and GPT (OpenAI) for fast structured outputs — the strongest model per task. Neither provider trains on its API customers' data (no training on your content). Your project content stays your property — and as the models improve, PathHub improves automatically.
Does PathHub AI replace my existing tool (Trello, Asana, Jira) — or complement it?
Both. PathHub AI has full project management built in: tasks, phases, Gantt, budget, risks — you can run everything here. Or use it just for the initial planning, then export to Trello, Asana, Jira or Monday.com.
Does it work for teams?
Yes, from the Pro plan. Invite members by email into a workspace and assign roles: Owner (full rights), Editor (can change) or Viewer (read-only). Pro: up to 3 members, Max: up to 10, Enterprise: unlimited.
What sets PathHub AI apart from other AI tools?
Three things: (1) We think in complete action plans — not just individual tasks. (2) Compliance library with 93+ regulations (GDPR, ISO 27001, BetrVG, BSI, industry-specific). (3) AI agents for recurring outputs (status reports, requirements specs, stakeholder updates) — and you can build your own agents with custom prompts.
Is PathHub AI suitable for my industry?
We have specialized compliance libraries and templates for IT/SaaS, manufacturing, finance, healthcare, construction, consulting and more. The AI auto-adapts stakeholder detection and regulations to your industry. Industries overview →
How long does setup take?
a few minutes to sign up, just a few minutes for your first complete action plan. Describe your project in one sentence, the AI does the rest. No onboarding, no training, no setup needed.
Describe your project.
The AI does the rest.
a few minutes to sign up, just a few minutes for a complete action plan — stakeholders, compliance, phases, tasks, budget. Everything in.